Risk Management Advisories
CO-OPERATIVE EDUCATION / WORK EXPERIENCE PROGRAMS
- do not permit students to drive employers' or clients vehicles
- review Health & Safety rules with students
- be sure to inspect the worksite
- review insurance with employers
- Liability Insurance - Who is covered?
- Workplace Safety and Insurance Act
- Student Accident Insurance
- Non-Owned Automobile Coverage while working on or driving
- Damage to Property of Employers
- Risk Management Tips
This bulletin provides an overview of the insurance coverages that are applicable
in a co-operative education program - for the student, the employer, the board
and board employees.
1. Liability Insurance - Who is Insured?
The board's liability insurance protects students, employers, and board employees while students are engaged in a specified co-operative education, work experience, job shadowing or "Take Our Kids to Work" program. If they are sued for alleged negligence arising out of the student's involvement in the work experience program, they are protected.
Under normal cooperative education placements, since the OSBIE policy provides coverage to protect against the student’s negligent acts, it would not be necessary to name a coop employer as an Additional Insured under the school board’s policy. See Appendix 1 of this Advisory for a statement of coverage that can be provided to an employer if requested.
If an employer involves a student in work or activities outside of the program, coverage is not extended. For example, an employer may hire a co-op student to work after hours. As this activity is not part of the co-op education program, there is no coverage through the school board's liability insurance.
If the student is engaged in a Paid Co-op program that is within the school curriculum, and specified in the student’s learning plan, the board’s liability coverage would respond as noted above.
2. Workplace Safety & Insurance Act
Coverage is provided under the Workplace Safety and Insurance Act to co-operative education students through the Ministry of Education.
As of August 1, 2018 - Students are covered when their work placement is located on school board property, and when they are supervised by teaching or non–teaching staff members (e.g., teachers, building custodians, electrical maintenance supervisors, audio–visual technicians, or purchasing officers).
Attached is the link to this recent change in policy:
Ministry of Education, Policy/Program Memorandum No. 76A
Workplace Safety and Insurance is not provided to students involved in other work experience programs like the "Take Our Kids to Work" and jobs shadowing.
In accordance with the rules of the Workplace Safety and Insurance Act, workplace accidents must be reported immediately to the Workplace Safety and Insurance Board (WSIB).
3. Student Accident Insurance
Students who are injured accidently while on the job may be able to claim under Student Accident Insurance, which protects students against accidental injury while at school or on a work experience project. Student Accident Insurance is valuable coverage, and should be actively promoted by school boards.
4. Non-owned Automobile Coverage for Co-operative Education
A) WORKING ON A NON-OWNED AUTOMOBILE
Students will be protected for accidental and negligent damage they cause to a non-owned vehicle (i.e., not owned by the school board, the employer, the student or a member of the student's household) while working on it subject to a $250 deductible.
B) DRIVING A NON-OWNED AUTOMOBILE
Coverage for liability (injury to others or damage to property of others) AND coverage for physical damage to the vehicle being driven by a student is NOT extended to students on work experience programs. The policy provides excess liability coverage only when the vehicle is being driven on board business. Driving an employer's or customer's vehicle is deemed to be driving on the business of the employer, not the board. The co-op education teacher and employer should clearly understand this fact and ensure that the student is insured under the employer's automobile liability policy.
5. Damage to Property of Employers
The board's liability policy extends coverage to students who damage property in their care, custody and control while involved in a work experience project subject to a $100 deductible. It should be noted that there is no coverage for intentional damage, dishonesty of students or errors and omissions.
6. Risk Management Tips
- Students on co-op or other job assignments should not be allowed to drive
- Employers should be informed that if they allow students to drive their
vehicles, any resulting damage to vehicles must be covered by the vehicle
owner's or employer's automobile insurance.
- Employers are responsible for supervising and training students, both for
the protection of the students and for the protection of the employer.
- Students should be instructed by the teacher on general health and safety issues. Site-specific certification and/or health and safety training should be provided by the employer. The use of protective equipment and safety regulations must be stressed. Occupational Health and Safety Regulations must be addressed and followed.
- The co-operative education or work experience program must be clearly described
before placement is made.
(REVISED 2015) E&OE
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